How You Can Create A Practical, Applicable And Detailed Plan?

Whenever we embark on a major project, we need a plan. It is often not just a generic plan for general purpose, but rather one that must be practical, applicable and detailed. The tendency and temptation to merely have an airy, fairy plan is there. After all, even the planning itself can be tedious work. However, the grander the project is, the more it must be well planned.

In order to ensure that it fulfills the Practical, Applicable and Detailed (PAD) criteria, you can implement the follow:

1. Examine how your plan will affect the others a) in your team; b) who are not in your team but in related units/sections/departments. Take account of the way your actions will relate to the rest becomes a vital issue in your planning. People around you will be changed by your plans and the consequence of your action.

2. Get a trusted friend to purposely be the critical critic and keep asking you questions on contingencies and possibilities. Some examples include  “What if you run out of budget?”, “What if it rains?”, “Isn’t this too risky?”, “Can’t this be done faster and cheaper?”, “Isn’t this too much for a person to do?”

The intention has at least 4 basic purposes:

a) to tease out the blind spots in your planning,

b) to ensure that all areas are covered,

c) to force you to create alternative plans for the “just in case” scenarios, and

d) to offer you other ways of working things out.

3. Take another perspective. See how others will see the plan and if they will accept and understand it. It’s very much of putting yourself in other’s shoes. This will offer you a deeper appreciation of the overall impression and harness the ability to execute your plan.

4. Hear from others in your team. Planning is not just a one man’s job. It takes cooperation and unity from other people. Therefore, listening to others, getting their feedback and willingness to follow the plan become the essential part of planning.

5. Test it. Wherever possible, take a sample portion of the plan and test it. Do dry runs if needed. Examine the venue, logistics and equipments beforehand. Rehearse for what you intend to put up. This too, will give you the peace of mind.

6. Back it up with finance and people power. These two factors are the moving forces of any project or event you intend to carry out. Without finance, things cannot be obtained. Without people power, actions cannot be done. In many situations, the more you have of both, the better and the easier the project. Be sure to have the project fit whichever amount you have. Get the support of both where possible.

7. To plan well is to always be prepared. As the saying goes, ‘failing to plan is planning to fail.’. There is hardly any fault to being well prepared. Do everything to ensure you are ready for the major plan.

Every big dream requires a plan to fulfill it. Every grand project takes major coordination to execute it. Planning is not an empty talk. It is a series of workable actions within the deadlines. Hence to bring your dreams into reality, you must first plan to excel beyond excellence!

Explore posts in the same categories: Creativity and Innovation, Excel Beyond Excellence, Leadership Essentials, Management, Perspectives, Teamwork Tactics, Time Management

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